Standard 2 — Preventive Care & Screening
Criteria in this standard
2.2 — Preventive Care Delivery Doesn't Depend on the Patient Remembering to Ask
2.3 — Screening Completion Rates Are Actively Measured and Acted On
2.4 — Shared Decision-Making Happens for Screening With Genuine Tradeoffs
2.5 — Immunization Status Is Actively Tracked and Gaps Are Closed
Preventive Care Is Systematically Tracked, Not Relied on From Memory
Non-Negotiable
In plain terms: The practice has a system — a registry, a recall list, a record flag — that shows which preventive services each patient is due for, based on their age, sex, and risk. Nobody relies on memory.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | N/A | Full | Adapted | Full |
Why this matters
A 55-year-old is due for colorectal cancer screening. A 65-year-old woman is due for a bone density scan. A smoker over 50 may be due for lung cancer screening. A child is due for a vaccine. None of this is visible in a consultation about a sore throat unless a system surfaces it. Evidence-graded preventive services — the ones with proven benefit — must be tracked systematically: for each patient, which are due, which are done, which are overdue. The system can be a register, an EHR alert, or a spreadsheet; what matters is that it exists and is used.
What good looks like
- A real, systematic tracking process identifies due preventive services for every patient.
- Tracking genuinely reflects individual age, sex, and risk factors.
- The system is actively consulted and used, not maintained separately from real care.
Common failure modes
- Preventive care identification relies on clinician memory during busy visits.
- Tracking is generic, not reflecting the specific patient's actual risk profile.
- A tracking system exists but isn't genuinely consulted during real encounters.
Worked example
If you are starting from zero — do this first
- Pick three preventive services — cervical, colorectal, and one vaccine. Audit 30 eligible records: how many are documented?
- Switch on or build a tracking system by age and sex.
- Generate a monthly overdue list.
- Assign a nurse to run recalls.
Self-assessment questions
Evidence: Preventive care tracking system documentation
Evidence: N/A — tested directly
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Tracking exists for common services like blood pressure but not for less frequently considered ones like lung cancer screening. — Every genuinely indicated service deserves the same systematic tracking, not only the most familiar ones.
- The system flags due services but doesn't account for a patient's specific risk factors beyond basic demographics. — Genuine individualization requires more than age and sex alone for many preventive services.
- Tracking is reviewed for scheduled visits but not consulted during same-day or urgent encounters.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current preventive care identification practice for reliance on memory versus systematic tracking. |
| Week 2 | Build or strengthen a systematic tracking process reflecting individual patient risk factors. |
| Week 3 | Integrate tracking consultation into standard visit workflow, including same-day visits. |
| Ongoing | Audit tracking accuracy and actual use across visit types. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Tracking system review | Reviews the actual tracking system used to identify due preventive services. |
| DOCUMENT | Individualization review | Reviews whether tracking accurately reflects individual patient age, sex, and risk factors. |
| OBSERVE | Visit integration observation | Observes whether the tracking system is genuinely consulted at or before an actual visit. |
Supervisor tips
- Ask to see the actual tracking system for a specific patient and compare against their real risk profile. — A real, specific example reveals genuine individualization, not a generic checklist.
- Ask a clinician how they identify due preventive services during a same-day, non-preventive visit. — This reveals whether tracking genuinely extends beyond scheduled preventive visits.
Evidence base
ASF training courses on GMJ Academy →
Foundation courses A-00 to A-03 are live. Criterion-specific modules are being developed and will link here when published.
Preventive Care Delivery Doesn't Depend on the Patient Remembering to Ask
Non-Negotiable
In plain terms: When a patient is due for a preventive service, the practice raises it — at the visit, by recall — without waiting for the patient to ask.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | N/A | Full | Adapted | Full |
Why this matters
Patients do not know they are due for colorectal screening. They do not know their child is behind on vaccines. They do not ask. The tracking system (2.1) tells the practice; this criterion asks that the practice acts on it: the alert is seen and discussed, the recall letter is sent, the vaccine is offered at the visit for the sore throat. 'Proactively offered as a matter of routine' means the clinician raises it, the nurse raises it, or the recall system raises it — every time, not when convenient. Preventive care delivered only on request is delivered to the informed few.
What good looks like
- Grade A and B services are genuinely, proactively offered when due.
- Proactive offering happens consistently regardless of patient assertiveness or literacy.
- Real evidence shows proactive offering genuinely improves completion.
Common failure modes
- Preventive services are delivered only when a patient specifically asks.
- Proactive offering varies based on how informed or assertive a specific patient seems.
- No evidence connects proactive offering to genuine completion improvement.
Worked example
If you are starting from zero — do this first
- Count how many alerts were dismissed without action last month.
- Move preventive care to the nurse at check-in.
- Follow recall letters with a phone call.
- Review completion rates monthly as a team.
Self-assessment questions
Evidence: Proactive offering documentation
Evidence: N/A — tested directly
Evidence: Completion rate evidence
Common reasons for a PARTIAL answer
- Offering happens for well-known services like vaccination but less consistently for less familiar screenings. — Every grade A or B service deserves the same proactive practice, not only the most commonly discussed ones.
- Proactive offering happens during dedicated preventive visits but not during other visit types. — Any visit is a genuine opportunity to proactively offer a due service.
- Offering is generally consistent but staff report being less thorough during high-volume periods.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current preventive care delivery for reliance on patient-initiated requests. |
| Week 2 | Establish a standard proactive offering practice across all visit types. |
| Week 3 | Train staff on consistent offering regardless of patient assertiveness or literacy. |
| Ongoing | Track completion rates to confirm proactive offering is genuinely improving uptake. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| OBSERVE | Proactive offering observation | Observes actual visits for genuine proactive offering of due preventive services. |
| ASK | Consistency interview | Asks staff whether proactive offering happens consistently regardless of patient assertiveness. |
| DOCUMENT | Completion evidence review | Reviews whether proactive offering correlates with genuine completion rate improvement. |
Supervisor tips
- Observe an actual visit where a patient doesn't raise preventive care themselves. — This tests whether proactive offering genuinely happens, not just when the patient prompts it.
- Ask about offering practice specifically during a high-volume period. — This is where proactive practice is most likely to lapse under real pressure.
Evidence base
ASF training courses on GMJ Academy →
Foundation courses A-00 to A-03 are live. Criterion-specific modules are being developed and will link here when published.
Screening Completion Rates Are Actively Measured and Acted On
Core
In plain terms: The practice knows its own screening completion rates — cervical, colorectal, breast, whatever applies — and has a response when a rate is low.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | N/A | Full | Adapted | Full |
Why this matters
A rate is the difference between hoping and knowing. 'We do a lot of screening' is a feeling; '61% of eligible women had cervical screening in the last three years' is a fact that can be compared to a target, tracked over time, and improved. Measuring by service and by clinician reveals the gaps: the doctor who never raises colorectal screening; the age group that is missed; the community that does not attend. A response — a recall campaign, an outreach event, a change in approach — follows from knowing. A practice that does not measure cannot improve, and does not know whether it needs to.
What good looks like
- Real completion rates are actively measured for key screenings.
- A genuine response follows when rates are found to fall short.
- Measurement covers the full eligible panel, not only engaged patients.
Common failure modes
- Screening adequacy is assumed without genuine measurement.
- Low completion rates, if identified, produce no real response.
- Measurement only captures patients who already attend regularly, missing disengaged patients.
Worked example
If you are starting from zero — do this first
- Calculate your cervical, colorectal, and breast screening rates from your register today.
- Compare each to the national target.
- For the lowest, plan one recall campaign.
- Recalculate quarterly.
Self-assessment questions
Evidence: Screening completion rate documentation
Evidence: Completion rate response record
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Completion is measured for one or two screenings but not systematically across all key services. — Every key preventive screening benefits from the same genuine measurement discipline.
- A shortfall is identified but the response addresses only the immediate finding, not the underlying reason for the gap. — Genuine improvement requires understanding why a gap exists, not just noting that it does.
- Measurement happens but doesn't specifically account for patients who haven't visited the practice recently.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current screening completion measurement for real, panel-wide coverage. |
| Week 2 | Establish systematic completion rate calculation for key preventive screenings. |
| Week 3 | Build a genuine response process for identified shortfalls, addressing underlying causes. |
| Ongoing | Review completion rates regularly and track improvement over time. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Completion rate measurement review | Reviews whether the practice genuinely calculates real completion rates for key screenings. |
| DOCUMENT | Response to shortfall review | Reviews evidence of genuine action when completion rates are found to fall short. |
| DOCUMENT | Panel coverage review | Reviews whether measurement covers the full eligible panel, not only actively engaged patients. |
Supervisor tips
- Ask for the practice's actual, current completion rate for a specific screening, not a general impression. — A specific, real number reveals genuine measurement, not an assumption.
- Ask what the practice did the last time a completion rate was found to be genuinely low. — A real example reveals whether measurement leads to real action.
Evidence base
ASF training courses on GMJ Academy →
Foundation courses A-00 to A-03 are live. Criterion-specific modules are being developed and will link here when published.
Shared Decision-Making Happens for Screening With Genuine Tradeoffs
Non-Negotiable
In plain terms: For screening tests where the benefit is real but so is the harm — lung cancer CT, PSA, some breast screening — the patient hears both sides and decides with the clinician, not just gets a test ordered.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | N/A | Full | Adapted | Full |
Why this matters
Not every screening test is straightforwardly good. Lung cancer CT screening saves lives in heavy smokers and generates false positives, invasive biopsies, and anxiety in many more. PSA screening detects cancers that would never have caused harm and leads to treatments that cause impotence and incontinence. For these tests, guidelines recommend shared decision-making: the clinician explains the trade-off in plain terms — how many benefit, how many are harmed — and the patient decides. Ordering the test without that conversation, or not offering it because the conversation is hard, both fail the patient. A decision aid helps; a documented conversation is the evidence.
What good looks like
- Genuine shared decision-making occurs for screenings with real, documented tradeoffs.
- The conversation honestly conveys both benefits and harms, not benefits alone.
- Patients can explain back the genuine tradeoffs in their own words.
Common failure modes
- High-tradeoff screenings are presented as automatic defaults, without genuine discussion.
- Conversations emphasize benefits without honestly conveying potential harms.
- Patients cannot describe any tradeoffs, suggesting the conversation didn't genuinely happen.
Worked example
If you are starting from zero — do this first
- Check whether PSA is on your routine panel. If so, remove it.
- Obtain national decision aids for PSA and lung cancer screening.
- Train clinicians on the conversation — one hour.
- Document the decision every time, including 'not to screen.'
Self-assessment questions
Evidence: Shared decision-making documentation
Evidence: N/A — tested directly
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Shared decision-making happens for the most well-known high-tradeoff screening but not consistently for others carrying similar genuine tradeoffs. — Every screening with genuine tradeoffs deserves the same substantive conversation, not only the most familiar example.
- The conversation covers benefits thoroughly but harms are mentioned only briefly. — Genuine shared decision-making requires honest, balanced weight given to both sides.
- Documentation shows the conversation occurred but doesn't capture what the patient actually understood.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current practice for genuine shared decision-making versus automatic default screening. |
| Week 2 | Build a structured shared decision-making conversation covering honest benefit and harm information. |
| Week 3 | Establish documentation capturing genuine patient understanding, not just conversation occurrence. |
| Ongoing | Spot-check patient understanding after shared decision-making conversations. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Shared decision-making documentation review | Reviews records for genuine shared decision-making conversations for high-tradeoff screenings. |
| OBSERVE | Balanced information observation | Observes whether the conversation genuinely conveys both benefits and harms. |
| ASK | Patient understanding check | Asks a patient who underwent such screening to explain back the tradeoffs they were told about. |
Supervisor tips
- Ask a patient who underwent a high-tradeoff screening what they remember being told about potential harms. — This tests genuine understanding, not just that a conversation occurred.
- Compare how thoroughly harms are discussed relative to benefits in actual documentation. — This reveals whether the conversation is genuinely balanced or benefit-weighted.
Evidence base
ASF training courses on GMJ Academy →
Foundation courses A-00 to A-03 are live. Criterion-specific modules are being developed and will link here when published.
Immunization Status Is Actively Tracked and Gaps Are Closed
Non-Negotiable
In plain terms: Every patient's vaccination status is checked against the current schedule, gaps are identified, and the practice actively closes them — not just when the patient asks.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
Vaccination is the highest-value intervention in primary care and the one most easily neglected between the childhood schedule and old age. Adults miss tetanus boosters, pneumococcal, influenza, shingles, hepatitis B; children fall behind after a move; adolescents miss HPV. The register should show each patient's status against the schedule; every contact is an opportunity to close a gap; recalls target the overdue. Herd immunity depends on the practice reaching the patients who do not come asking.
What good looks like
- Immunization status is actively, genuinely tracked for every patient.
- Identified gaps are actively addressed, not just documented.
- Status is checked across any visit type, not only dedicated immunization visits.
Common failure modes
- Immunization currency is assumed without active verification.
- Gaps are noted but not actively followed through to closure.
- Status is checked only during specifically scheduled immunization visits.
Worked example
If you are starting from zero — do this first
- Calculate influenza coverage in your over-65s. Below 50% is a problem.
- Configure your register to show vaccination status for all ages.
- Check status at every check-in.
- Run an annual campaign for over-65s and at-risk groups.
Self-assessment questions
Evidence: Immunization tracking record
Evidence: Gap closure record
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Tracking happens reliably for childhood immunizations but less consistently for adult boosters and updates. — Adult immunization schedules carry genuine, real importance too, not only childhood series.
- Gaps are identified but follow-through to actually close them isn't consistently tracked to completion. — An identified gap that isn't closed provides no more protection than one never noticed.
- Status is checked during well-visits but not during acute or urgent encounters.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current immunization tracking practice across all age groups and visit types. |
| Week 2 | Establish active tracking extending to adult immunizations, not only childhood series. |
| Week 3 | Build a gap closure process tracked through to actual completion. |
| Ongoing | Audit gap identification and closure rates periodically. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Tracking system review | Reviews the immunization tracking system for genuine, active currency checking. |
| DOCUMENT | Gap closure review | Reviews evidence that identified gaps are actively addressed, not just documented. |
| OBSERVE | Visit-type coverage observation | Observes whether immunization status is checked across different visit types, not only dedicated immunization visits. |
Supervisor tips
- Ask whether immunization status is checked during an acute or urgent visit specifically. — This is where verification most commonly lapses relative to dedicated well-visits.
- Ask for a real example of an identified gap and how it was actually closed. — A real example reveals whether gap closure is genuine practice, not just identification.
Evidence base
ASF training courses on GMJ Academy →
Foundation courses A-00 to A-03 are live. Criterion-specific modules are being developed and will link here when published.