Become a Certified ASF Coordinator
The Accreditation Coordinator manages the quality improvement process for a registered facility. A professional role with a public credential, a defined scope, and real accountability.
The full, published standard behind this role — eligibility, the quarterly cycle, verification requirements, training and certification, and structural separation — is ASF-MON-STD-v1, the Accreditation Coordination & Monitor Standard.
Why this role matters: The Coordinator is the facility’s quality improvement engine. They operate the tool, maintain the evidence, submit the reports, and drive the Improvement Plan. Without a competent, certified Coordinator, the quarterly cycle does not function. ASF certifies Coordinators so that every facility has someone who knows exactly what the standards require and how to demonstrate it.
What a Coordinator Does
- Operates the ASF self-assessment tool on behalf of the facility — answering every criterion with a mandatory evidence declaration
- Submits all quarterly reports — Q1 full, Q2 and Q3 updates, Q4 full — on time
- Maintains the facility’s evidence file — the organised, time-stamped record that the Monitor and supervisor verify against
- Coordinates between facility, Monitor, and ASF — schedules the annual virtual milestone review and, at 3-year renewal, the full in-facility verification; responds to Requires Evidence findings within 14 days
- Submits and tracks the Improvement Plan each quarter — the document that shows the ADC where the facility is going
- Does not verify — verification is the Monitor’s job. The Coordinator assesses; the Monitor checks.
Internal vs External Coordinator
| Internal | External | |
|---|---|---|
| Employed by | The facility | Independent — serves multiple facilities |
| Scope | One facility | Multiple (disclose to ASF if more than 5) |
| Contract | Employment | Service contract — copied to ASF |
| Typical profile | Quality manager, senior nurse, administrator | Quality consultant, retired clinician, public health professional |
| Time per facility | 25–35 hours per year | 25–35 hours per facility per year |
Certification Pathway
| Step | Requirement | Detail |
|---|---|---|
| 1 | Training | 8 hours, single core course covering all facility types, online, in national language. Hosted on GMJ Academy — ASF’s training platform partner. |
| 2 | Examination | Minimum 80% pass mark. Online, proctored. |
| 3 | Credential | AC-XXXXX, valid 1 year, listed in public registry. See published fees for the certification cost. |
| 4 | Renewal | Renewed annually — CPD hours + re-examination each year. |
Key rule: A Coordinator cannot be the Monitor for the same facility in the same or preceding cycle. The Coordinator cannot influence Monitor selection — both are engaged under separate contracts copied to ASF. This separation is the first line of defence against gaming the system.
Who Should Become a Coordinator
- Quality managers and patient safety officers in registered facilities
- Senior nurses or administrators taking on a quality improvement role
- Quality consultants building an External Coordinator practice
- Public health professionals supporting multiple small facilities on the Small Facility Track (one Coordinator may serve up to 5 small facilities)
The Coordinator and Monitor Together
The relationship is designed to be collaborative but structurally separated. The Coordinator prepares; the Monitor verifies. When the Monitor marks a criterion “Requires Evidence,” the Coordinator has 14 days to supply it. When the Monitor marks “Disputed,” the 5-step dispute pathway begins — and if it cannot be resolved, the ADC is informed. Neither role can substitute for the other, and neither can override the other.
Next step: experienced Coordinators may progress to Become an ASF Surveyor, the senior accreditation role.
Access ASF Coordinator Training (EN) →
ქართულად (KA) →
Ask a Question →
Monitor Certification →
The Four Named Roles →
The Quarterly Cycle →
Small Facility Track →
Apply for Accreditation →