Standard 9 — Refugee & Migrant Health
Criteria in this standard
9.2 — Supporting Patient Agency Through Genuine Understanding of Care and the Health System
9.3 — Language and Communication Aids — Interpreters and Cultural Mediators
9.4 — Collaborative Practice Across Health and Social Services
9.5 — Surge Capacity for Migration-Related Demand
9.6 — Evidence-Informed Care for Refugee and Migrant Populations
9.7 — Staff Reflective Practice, Bias Awareness, and Self-Care in Migration Contexts
9.8 — Cross-Border Continuity of Care
9.9 — Camp-Based and Non-Camp Service Model Fit
9.10 — Legal Status Diversity Recognition
People-Centred Care Adapted to Migration and Displacement Experience
Non-Negotiable
In plain terms: Care is genuinely adapted for refugee and migrant patients — recognising trauma, legal-status fears, and the barriers they face — not just delivered the same way as for everyone else.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
A refugee who has crossed a border on foot, lost family, and now fears deportation does not arrive at the hospital as an ordinary patient. They may not disclose symptoms that could mark them as a burden. They may not return for follow-up because they moved or because the last clinic reported them. They may react to a physical examination with terror rooted in what was done to them before. Trauma-informed care means staff understand this, explain before touching, ask permission, avoid triggering procedures where possible, and never threaten legal consequences. It means the hospital has decided that a person's migration status does not change their right to care — and staff know it.
What good looks like
- Staff can describe specific, genuine adaptations made for patients with migration and displacement histories.
- Trauma-informed practice is evident — safety, choice, and non-judgemental listening, not routine probing for detailed trauma history.
- Care access is not conditioned on legal status documentation.
Common failure modes
- Care is delivered identically regardless of stated migration or displacement history.
- Staff routinely ask for detailed trauma or torture history at first contact.
- Patients without full legal documentation are turned away or deprioritised.
Worked example
If you are starting from zero — do this first
- Ask refugee-serving organisations in your area what their clients say about your hospital.
- Write one sentence: 'We do not ask immigration status and it does not affect care.' Post it.
- Arrange trauma-informed care training with an NGO that knows the population.
- Remove immigration document requests from registration.
Self-assessment questions
Evidence: Training record on migration-adapted care
Evidence: N/A — tested directly
Evidence: Access policy regarding legal status
Common reasons for a PARTIAL answer
- Staff are aware of the principle but haven't received specific training on how to apply it practically. — General awareness doesn't reliably translate into consistent practice without concrete training.
- Trauma-informed care is practised by some staff but not consistently across the whole team. — Individual good practice doesn't guarantee a system-wide standard without deliberate reinforcement.
- Legal-status access policy exists but front-line staff apply it inconsistently under uncertainty.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current intake practice for trauma-informed care and legal-status access barriers. |
| Week 2 | Train staff specifically on adapting practice to migration and displacement experience, using the WHO Competency Standards as a reference. |
| Week 3 | Confirm and communicate that access is not conditioned on full legal documentation. |
| Ongoing | Reinforce trauma-informed intake practice through periodic case review. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| ASK | Staff practice interview | Asks clinical staff how they adapt care for a patient with a known migration or displacement history. |
| OBSERVE | Trauma-informed practice check | Reviews intake practice for evidence that detailed trauma history isn't routinely and inappropriately probed at first contact. |
| DOCUMENT | Legal-status access policy review | Reviews whether access to care is genuinely not conditioned on legal status documentation. |
Supervisor tips
- Observe an actual intake if possible, not just review the policy. — Trauma-informed practice shows in how questions are actually asked, not in a written statement.
- Ask a staff member to describe a real, specific adaptation they made for a patient. — A concrete example reveals genuine practice better than a general description of awareness.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Supporting Patient Agency Through Genuine Understanding of Care and the Health System
Non-Negotiable
In plain terms: Refugee and migrant patients are helped to understand not just their own care but how the health system works — and you check that they actually understood.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
A patient who does not know that the hospital has an outpatient department, that a referral means an appointment somewhere else, that a prescription must be filled at a pharmacy, or that emergency care is free regardless of status — that patient cannot navigate the system. Migrants often come from health systems with entirely different structures and assumptions. Explaining the system is as important as explaining the diagnosis. And explanation is not enough: teach-back, in the patient's language, is the only way to know it landed. The consequence of failure is missed follow-up, untreated conditions, and emergency presentations that could have been prevented.
What good looks like
- Teach-back genuinely verifies understanding of both the care plan and system navigation.
- Concrete, translated navigation guidance is provided, not just general encouragement.
- Plain language is used consistently, especially when working through an interpreter.
Common failure modes
- Understanding is assumed from a nod or silence, with no active verification.
- Patients leave understanding their specific treatment but not how to access the system again.
- Medical jargon is used routinely, straining both interpretation and comprehension.
Worked example
If you are starting from zero — do this first
- Ask five migrant patients what a 'referral' means and where the outpatient clinic is.
- Write a one-page system guide in your most common languages.
- Give it at registration and explain it.
- Add teach-back on the next step at discharge.
Self-assessment questions
Evidence: N/A — tested directly
Evidence: Navigation guidance material
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Teach-back is used for major treatment decisions but not extended to system-navigation information. — Understanding how to actually use the system matters as much as understanding the immediate care plan.
- System literacy support is given verbally but not reinforced with anything the patient can review later. — Complex system information delivered once, verbally, under stress is easily forgotten.
- Staff assume system literacy for patients who have been in the country longer, missing gaps that may still exist.
Implementation plan
| When | What |
|---|---|
| Week 1 | Observe current practice for both understanding-verification and system-navigation support. |
| Week 2 | Train staff on teach-back technique and develop translated navigation guidance. |
| Week 3 | Brief staff to proactively cover system literacy alongside the immediate clinical matter. |
| Ongoing | Spot-check patient understanding of both care and system navigation periodically. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| OBSERVE | Teach-back practice observation | Observes a consultation, or a simulated scenario, to check whether teach-back genuinely verifies understanding of both care and system navigation. |
| DOCUMENT | Navigation material review | Reviews any materials or guidance provided on navigating the local health system, in relevant languages. |
| ASK | Patient understanding check | Asks a recent refugee or migrant patient to explain back their care plan and how they would access this facility again. |
Supervisor tips
- Observe an actual consultation if possible, watching specifically for teach-back covering both care and navigation. — This is a practice that is easy to describe in policy and easy to skip under time pressure.
- Ask a patient directly what they understand about accessing care again. — This tests actual system literacy, not just satisfaction with the immediate visit.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Language and Communication Aids — Interpreters and Cultural Mediators
Non-Negotiable
In plain terms: Trained interpreters or cultural mediators are used for language-discordant consultations — never children, and family members only when there is truly no alternative.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
This is the refugee-specific counterpart of 8.3, and the stakes are higher. Refugee patients may be discussing torture, sexual violence, or mental illness — topics a family member cannot interpret and should not hear. A cultural mediator adds what an interpreter cannot: understanding of why a patient from a particular background may refuse a male examiner, may not disclose a symptom, or may interpret a question as a threat. Children must never interpret for parents: it exposes them to adult content, it distorts the information, and it places the child in an impossible position. Where the hospital serves a refugee population, interpreter and mediator access is a core service, not an extra.
What good looks like
- Trained interpreters or cultural mediators are the default for language-discordant consultations.
- Staff confirm, without hesitation, that minors are never used to interpret.
- Family-member interpretation, when it happens, is reserved for genuinely low-risk situations only.
Common failure modes
- Ad hoc bilingual staff or family members are the default, with trained interpreters rarely engaged.
- A minor has been used to interpret, even occasionally.
- Family members interpret for high-risk situations like informed consent or bad news.
Worked example
If you are starting from zero — do this first
- Ask how the last ten refugee consultations were interpreted. Count how many used a child or a family member.
- Write the rule today: no children; family only as a last resort and never for sensitive topics.
- Recruit mediators from the main language groups — NGOs can help.
- Contract a phone service for other languages.
Self-assessment questions
Evidence: Interpreter engagement record
Evidence: N/A — tested directly
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Trained interpreters are used for major appointments but family members fill in for quick or informal interactions. — Risk doesn't scale down proportionally with how brief or informal an interaction feels.
- The no-minors rule is understood by senior staff but not consistently reinforced with newer or junior staff. — A critical safeguard needs to be embedded in onboarding, not assumed as common knowledge.
- Interpreter access exists during business hours but reverts to family members after hours or in emergencies.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review recent language-discordant consultations for interpreter engagement patterns. |
| Week 2 | Establish or reinforce trained interpreter access, including after-hours and emergency coverage. |
| Week 3 | Brief all staff explicitly and unambiguously that minors are never used to interpret. |
| Ongoing | Audit family-member interpretation instances to confirm they're confined to genuinely low-risk situations. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Interpreter engagement review | Reviews records for evidence of trained interpreter or cultural mediator engagement in language-discordant consultations. |
| ASK | Minor-interpreter policy check | Asks staff directly whether minors are ever used to interpret, and confirms understanding that this is never acceptable. |
| OBSERVE | High-risk situation check | Checks whether family-member interpretation, where it occurs, is confined to genuinely low-risk situations, never consent or bad news. |
Supervisor tips
- Ask the minor-interpreter question directly and expect an immediate, confident answer. — Any hesitation on this specific point is a serious signal worth investigating further.
- Check after-hours and emergency interpreter coverage specifically. — This is where the policy is most likely to quietly lapse.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Collaborative Practice Across Health and Social Services
Core
In plain terms: The hospital works with legal, housing, education, and social services relevant to refugee patients — because their health depends on more than what happens in the hospital.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Adapted | Full | Adapted | Full |
Why this matters
A refugee child with malnutrition needs food, not just a prescription. A woman with chronic pain and a pending asylum claim needs legal support to reduce the stress that worsens the pain. A man with TB living in an overcrowded shelter needs housing to complete treatment. The hospital cannot solve these problems, but it can connect patients to those who can — if it knows who they are. Collaborative practice means a directory of local services, referral pathways that actually work, and periodic contact between the hospital and those services. It is the difference between treating symptoms and addressing causes.
What good looks like
- Real, working referral relationships exist with relevant legal, housing, and social support services.
- Handover documentation consistently includes migration- and displacement-related context.
- Staff can describe genuine, specific examples of collaborative practice across services.
Common failure modes
- No real working relationships exist with social support services beyond general awareness they exist.
- Handover documentation covers clinical facts only, omitting migration-related context entirely.
- Staff cannot describe any specific instance of collaborative, cross-service practice.
Worked example
If you are starting from zero — do this first
- List the non-medical problems you see in refugee patients: housing, legal, food, education.
- Find the organisations in your area that address each. Meet them.
- Create a one-page directory for clinicians.
- Track referrals and meet the organisations quarterly.
Self-assessment questions
Evidence: Referral relationship record
Evidence: Handover documentation sample
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Referral relationships exist for the most common needs but not for less frequent ones. — Coverage naturally concentrates where demand is highest, leaving gaps elsewhere.
- Handover includes some migration context but inconsistently, depending on which staff member completes it. — Individual practice variation without a standard template produces uneven results.
- Collaboration happens reactively when a crisis emerges, not proactively as part of routine care.
Implementation plan
| When | What |
|---|---|
| Week 1 | Map current referral relationships with relevant social support services. |
| Week 2 | Build or strengthen relationships with services covering common gaps. |
| Week 3 | Standardise handover documentation to consistently include migration-related context. |
| Ongoing | Review collaborative practice examples periodically to confirm it remains genuine, not nominal. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Referral relationship review | Reviews evidence of actual working relationships with relevant social support services, not just theoretical awareness. |
| DOCUMENT | Handover content review | Reviews handover documentation for inclusion of migration- and displacement-related context, not clinical facts alone. |
| ASK | Collaborative practice interview | Asks staff to describe a real instance of engaging social support services for a refugee or migrant patient. |
Supervisor tips
- Ask for a real, specific referral example, not a general description of awareness. — A concrete instance reveals whether relationships are genuinely working, not just theoretically available.
- Check handover documentation directly for migration-related content. — This is a specific, checkable detail that reveals whether the practice is systematic or incidental.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Surge Capacity for Migration-Related Demand
Non-Negotiable
In plain terms: The hospital has a real, tested plan for a sudden surge in patients from a migration or displacement event — where they will be assessed, who will do it, and what supplies are needed.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Adapted | Full |
Why this matters
A border opens, a camp is evacuated, a conflict displaces a town — and 500 people arrive at the nearest hospital in 48 hours. Most need assessment, some need urgent care, many need vaccination, all need food and water. A hospital with no plan is overwhelmed and turns people away or delivers chaotic care. Surge capacity planning means: a designated assessment area that can be opened rapidly, a triage protocol for mass arrivals, a call-in list, a stockpile of the basics (rehydration, vaccines, wound care), and agreements with health authorities and NGOs about who does what. It should be tested — at least on paper — before it is needed.
What good looks like
- A specific, written surge response plan exists covering key operational elements.
- The plan has been tested through drill or actual surge experience, with lessons incorporated.
- Staff wellbeing and burnout risk during a surge are explicitly addressed.
Common failure modes
- No specific surge plan exists beyond an assumption that staff will manage.
- The plan, if it exists, has never been tested or exercised.
- Staff wellbeing during a surge is not addressed anywhere in the plan.
Worked example
If you are starting from zero — do this first
- Ask: if 300 people arrived this weekend, where would you assess them and who would do it?
- Write a one-page surge annex: area, trigger, screening protocol, call-in list.
- Stockpile the basics for 500 people for 72 hours.
- Run a tabletop exercise with local NGOs and the health authority.
Self-assessment questions
Evidence: Surge response plan document
Evidence: Drill or exercise record
Evidence: Staff support provisions within the plan
Common reasons for a PARTIAL answer
- An operational surge plan exists but hasn't been updated since it was first written. — Staffing, capacity, and context all change over time, and a stale plan may not reflect current reality.
- The plan addresses capacity expansion well but doesn't name specific triggers for activation. — Without a clear activation threshold, a good plan can be deployed too late to be genuinely useful.
- Staff support exists informally but isn't written into the plan itself.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review the current surge plan, if one exists, for specificity and currency. |
| Week 2 | Define clear activation triggers and update capacity expansion elements. |
| Week 3 | Add explicit staff wellbeing and burnout-prevention provisions to the plan. |
| Ongoing | Exercise the plan periodically, even at small scale, to keep it genuinely actionable. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Surge plan review | Reviews the surge response plan for specificity covering assessment expansion, treatment distribution, and critical-needs focus. |
| DOCUMENT | Exercise record check | Checks for evidence the plan has been tested through drill or exercise, not only written. |
| ASK | Staff wellbeing provision interview | Asks whether the plan addresses staff support and burnout risk during a sustained surge. |
Supervisor tips
- Ask for the activation trigger specifically, not just the plan's existence. — A plan without a clear trigger risks being deployed too late to matter.
- Ask how the facility has handled a real past surge, if one has occurred. — Real experience, or its honest absence, reveals more than a hypothetical plan alone.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Evidence-Informed Care for Refugee and Migrant Populations
Core
In plain terms: Staff use clinical guidelines specific to refugee and migrant health where they exist, know where evidence is thin, and adapt sensibly.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
Refugee health has specific evidence: screening for TB, hepatitis B, and parasites by region of origin; vaccination catch-up schedules; recognition of conditions rare in the host country; management of trauma-related mental illness. Applying host-country guidelines without adaptation means missing conditions the host population does not have and over-testing for ones the refugee population does not. Where evidence exists — WHO, UNHCR, national refugee health guidelines — staff should use it. Where it does not, they should know that, and adapt with judgment rather than guess.
What good looks like
- Staff have genuine access to and use guidelines specific to refugee and migrant health where they exist.
- Staff can describe specific, relevant differences in health needs for conditions they commonly treat.
- A real process exists for identifying and responding to evidence gaps.
Common failure modes
- General population guidelines are applied uncritically with no adaptation for this population's documented differences.
- Staff cannot describe any specific way refugee and migrant health needs differ from the general population.
- No process exists for identifying where evidence for this population is genuinely lacking.
Worked example
If you are starting from zero — do this first
- Find your national refugee health guideline, or the WHO/UNHCR one for your region.
- Compare it to what you currently do for refugee patients.
- Write a screening protocol based on the guideline.
- Brief clinicians and review annually.
Self-assessment questions
Evidence: Guideline access and reference record
Evidence: N/A — tested directly
Evidence: Evidence gap identification process
Common reasons for a PARTIAL answer
- Awareness exists among senior clinical staff but hasn't been systematically shared with the wider team. — Knowledge held by a few doesn't guarantee it shapes practice across the whole facility.
- Specific guidelines are used for some conditions but general guidelines are applied uncritically for others. — Coverage often concentrates on the most visible or common conditions, leaving others under-adapted.
- Evidence gaps are recognised informally but never documented or fed back into practice improvement.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current guideline use for evidence-informed, population-specific content. |
| Week 2 | Identify and distribute relevant refugee and migrant health guidelines where they exist. |
| Week 3 | Brief staff on documented population-specific health need differences relevant to common conditions. |
| Ongoing | Track identified evidence gaps and revisit guidance as new evidence emerges. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Guideline access review | Checks whether staff have access to evidence-informed guidelines specific to refugee and migrant health. |
| ASK | Population-difference awareness interview | Asks staff to describe specific ways refugee and migrant health needs differ from the general population for conditions they commonly see. |
| DOCUMENT | Evidence gap process review | Reviews any process for identifying and responding to evidence gaps specific to this population. |
Supervisor tips
- Ask about a specific, common condition, not a general question about awareness. — Specificity reveals genuine knowledge better than a general question would.
- Ask what happens when evidence for this population genuinely doesn't exist. — A thoughtful answer to genuine uncertainty is itself a sign of good practice here.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Staff Reflective Practice, Bias Awareness, and Self-Care in Migration Contexts
Non-Negotiable
In plain terms: Staff actively reflect on their own biases and culture, the hospital supports this through structured practice, and staff working with traumatised patients are looked after.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
Every clinician has assumptions about people from other cultures, and most are unaware of them. The nurse who assumes a refugee is exaggerating pain, the doctor who is impatient with a patient who will not make eye contact, the receptionist who is curt with someone who does not understand the form — each is acting on bias, and each affects care. Reflective practice — structured time to examine one's reactions — reduces this. The second element is staff wellbeing: hearing accounts of torture and loss every day takes a toll, and staff who are burned out become staff who withdraw. Supervision, peer support, and access to counselling are not luxuries in a hospital serving refugees.
What good looks like
- A structured reflective practice process genuinely exists and is used, not just assumed.
- Genuine, accessible psychological support and debrief structure exist and staff actually use them.
- Staff can describe specific, real examples of both bias adaptation and vicarious trauma awareness.
Common failure modes
- No structured reflective practice process exists beyond an assumption of individual self-awareness.
- Psychological support exists only nominally, with no evidence staff actually access it.
- Staff cannot describe any specific example of adapting practice or recognising vicarious trauma.
Worked example
If you are starting from zero — do this first
- Listen in the break room. What do staff say about refugee patients when they think no one is listening?
- Arrange one implicit bias workshop with an NGO or university.
- Start monthly reflective practice sessions with a facilitator.
- Arrange confidential counselling access for staff.
Self-assessment questions
Evidence: Reflective practice process description
Evidence: Psychological support and debrief process record
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Reflective practice happens informally among some staff but is not structured or facility-wide. — Individual good practice does not reliably generalise without a defined, shared process.
- Support exists but staff are unaware it is available or feel discouraged from using it. — A benefit's existence does not guarantee genuine, comfortable access to it.
- Debriefs happen after major incidents but not as a routine practice for cumulative, everyday difficulty.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current training content and support access for genuine coverage of bias and staff wellbeing. |
| Week 2 | Establish a structured reflective practice process and strengthen debrief structure. |
| Week 3 | Deliver specific training on institutional discrimination and normalise use of available psychological support. |
| Ongoing | Revisit reflective practice and staff wellbeing periodically, using real case examples where appropriate. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Reflective practice process review | Reviews the facility's structured process, if any, for staff reflective practice on bias and cultural awareness. |
| DOCUMENT | Support and debrief access review | Reviews what psychological support and debrief structure genuinely exist and whether they are actually used. |
| ASK | Staff example interview | Asks a staff member for a specific instance of recognising and adapting for their own bias, and how they or the team handled a recent difficult case. |
Supervisor tips
- Ask for a specific personal example, not a general statement of awareness. — A concrete instance distinguishes genuine reflective practice from familiarity with the concept.
- Ask staff directly whether they have used available support, not just whether it exists. — Genuine uptake, not nominal availability, is the real test.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Cross-Border Continuity of Care
Non-Negotiable
In plain terms: Refugee and migrant patients are given their own health record in a form they can carry — paper or digital — so it works wherever they go next.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
A refugee may be in three countries in a year. Each hospital that treats them starts from zero: no history, no medication list, no vaccination record, no knowledge of the TB treatment started two countries ago. A portable record — a printed summary the patient keeps, a vaccination card, a QR code linking to a secure online summary — means the next clinician knows what was done. It must be in a form the patient can hold and use: a hospital number in a system the next country cannot access is not portable. The record is the patient's; the hospital's job is to give them a copy that works.
What good looks like
- Patients are consistently given a genuine, portable health record they hold themselves.
- Records are updated as care continues, not static from a single point in time.
- Record content — medication, vaccination history — is genuinely useful across a border.
Common failure modes
- No patient-held record exists beyond what stays in the facility's own internal system.
- Records are given once and never updated as care continues.
- Record content is too facility-specific to be genuinely useful elsewhere.
Worked example
If you are starting from zero — do this first
- Ask a refugee patient at discharge: 'What will you show the next doctor?' If the answer is nothing, that is the gap.
- Create a one-page portable summary template in English and your main refugee languages.
- Print it for every refugee patient and send as PDF where possible.
- Issue a physical vaccination card.
Self-assessment questions
Evidence: Patient-held record sample
Evidence: Record update practice
Evidence: Record content sample
Common reasons for a PARTIAL answer
- A patient-held record exists but isn't consistently offered to every relevant patient. — A good practice that depends on individual staff remembering to offer it isn't yet a reliable system.
- Records are given but patients aren't clearly told how or why to keep and use them. — A document without explanation of its purpose is less likely to be genuinely used.
- Updates happen for major changes but not consistently for smaller, cumulative ones.
Implementation plan
| When | What |
|---|---|
| Week 1 | Review current practice for providing patients their own portable health records. |
| Week 2 | Establish a standard patient-held record format and consistent offering practice. |
| Week 3 | Brief patients clearly on the purpose and use of their own portable record. |
| Ongoing | Build record updates into routine care so they don't become static over time. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| DOCUMENT | Patient-held record review | Reviews whether patients are provided a genuine, portable health record, and its actual content. |
| OBSERVE | Update practice check | Checks whether patient-held records are updated as care continues, not issued once and left static. |
| ASK | Patient practice interview | Asks a refugee or migrant patient whether they were given and understand how to use their own portable record. |
Supervisor tips
- Ask a patient directly whether they have and understand their own record. — Patient-side confirmation reveals whether this is genuinely functioning, not just policy.
- Check record content for genuine cross-border usefulness, not just facility-internal notes. — Content specificity is what determines whether this actually helps continuity of care elsewhere.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Camp-Based and Non-Camp Service Model Fit
Non-Negotiable
In plain terms: The hospital knows exactly which refugee service model it operates in — camp, urban settlement, transit centre, established community — and has designed its services to fit that reality.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
A hospital serving a formal camp with 50,000 residents faces different demands from one serving refugees dispersed in urban apartments, or a transit centre where people stay 48 hours. The camp needs outreach, mass screening, and coordination with camp health services. The urban setting needs accessibility, cultural mediation, and links to community organisations. The transit centre needs rapid assessment and portable records. A hospital that has not named its model has not thought about what its refugee population actually needs. Naming it is the first step to designing services that fit.
What good looks like
- The facility can clearly state and justify its specific service model.
- Practices are genuinely adapted to that model, not a generic template.
- There's real awareness of how the facility would adapt if its context shifted.
Common failure modes
- The facility cannot articulate which service model it actually operates under.
- Practices are generic, apparently copied from an unrelated context, without adaptation.
- No consideration has been given to what would change if the population or context shifted.
Worked example
If you are starting from zero — do this first
- Write one sentence: 'The refugees we serve live in [camp / urban / transit / established community].'
- For each setting you serve, ask the relevant agency what those refugees need from a hospital.
- Design one pathway per setting.
- Document it and share with partners.
Self-assessment questions
Evidence: Service model self-classification
Evidence: Model-specific practice adaptation record
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- The model is understood by leadership but not reflected consistently in front-line practice. — Strategic awareness doesn't automatically translate into operational adaptation without deliberate effort.
- Practices are well adapted for the primary population served but not for a secondary group also present. — Facilities serving mixed populations can default to their majority context and under-serve others.
- The classification was accurate when first made but hasn't been revisited as the context evolved.
Implementation plan
| When | What |
|---|---|
| Week 1 | Have leadership explicitly classify and document the facility's actual service model. |
| Week 2 | Review current practices for genuine fit against that specific model. |
| Week 3 | Adjust any practices found to be generically applied rather than context-adapted. |
| Ongoing | Revisit the model classification periodically as population or context may shift. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| ASK | Model self-classification interview | Asks facility leadership to state and justify which service model the facility actually operates under. |
| DOCUMENT | Practice adaptation review | Reviews whether specific practices are genuinely adapted to the stated model, not generically applied. |
| ASK | Context-shift preparedness interview | Asks how the facility would adapt if its population or operating context shifted between models. |
Supervisor tips
- Ask the classification question directly and expect a specific, considered answer. — Hesitation or vagueness here often signals the facility hasn't genuinely thought through its own context.
- Check for evidence of real adaptation, not just a template with the local name inserted. — Superficial customisation can look like adaptation without functioning as it.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.
Legal Status Diversity Recognition
Non-Negotiable
In plain terms: The hospital can name which legal status groups it serves — asylum seekers, recognised refugees, stateless people, internally displaced, undocumented — and knows what each group is entitled to.
| Facility category | Crisis | Transition | Small | Standard |
|---|---|---|---|---|
| Applicability | Full | Full | Full | Full |
Why this matters
An asylum seeker in many countries is entitled to emergency care only. A recognised refugee has the same entitlements as citizens. A stateless person may have no entitlement at all under the letter of the law. An undocumented migrant may be entitled to nothing — or to everything, depending on the jurisdiction and the type of care. A hospital that does not know these distinctions either turns away people who are entitled to care or treats people it cannot be reimbursed for without knowing it. Knowing the categories, the entitlements, and — critically — the hospital's own policy on treating people regardless of entitlement is the foundation for consistent, fair, and legally defensible practice.
What good looks like
- Staff can specifically name and describe the legal status categories among patients they serve.
- Access policy genuinely differentiates by status where legally relevant, not applied uniformly.
- Staff demonstrate specific awareness of vulnerabilities linked to particular legal statuses.
Common failure modes
- Staff cannot distinguish between different legal status categories among their own patient population.
- A single, uniform assumption about access rights is applied regardless of actual legal status.
- No awareness exists of status-specific vulnerabilities, such as those facing stateless persons.
Worked example
If you are starting from zero — do this first
- List the legal status categories that exist in your country for displaced people.
- Find out what each is entitled to — ask the Ministry or UNHCR.
- Write a one-page reference for registration staff.
- Decide and write down what you will do for people with no entitlement.
Self-assessment questions
Evidence: Staff knowledge of legal status categories served
Evidence: Access policy by legal status category
Evidence: N/A — tested directly
Common reasons for a PARTIAL answer
- Awareness exists for the most common status category served but not for less frequent ones. — Familiarity naturally concentrates on the majority population, leaving smaller groups under-recognised.
- Access policy differentiates on paper but front-line staff apply it inconsistently in practice. — A correct written policy still needs active reinforcement to hold under real, ambiguous cases.
- General awareness of legal status differences exists without specific knowledge of this context's relevant distinctions.
Implementation plan
| When | What |
|---|---|
| Week 1 | Identify which legal status categories are actually present among the facility's patient population. |
| Week 2 | Review and correct access policy to genuinely differentiate by status where legally relevant. |
| Week 3 | Brief staff specifically on status-linked vulnerabilities relevant to this population. |
| Ongoing | Revisit legal status awareness as the facility's population composition may shift over time. |
How the Monitor verifies this
| Method | What | Detail |
|---|---|---|
| ASK | Legal status awareness interview | Asks staff to name and describe the legal status categories among patients they actually serve. |
| DOCUMENT | Access policy review | Reviews whether access policy genuinely differentiates by legal status category where legally relevant, rather than applying one assumption uniformly. |
| ASK | Status-specific vulnerability interview | Asks staff about specific vulnerabilities linked to a particular legal status relevant to this facility's population. |
Supervisor tips
- Ask staff to name the specific categories, not just confirm general awareness that differences exist. — Specificity reveals whether this understanding is genuinely operational.
- Ask about a less common status category present in this population. — This is where recognition gaps are most likely to concentrate.
Evidence base
Train your team: H-09 · Refugee & Migrant Health on GMJ Academy →
This course teaches practical implementation of this standard. Free to enroll. ASF certificate on completion.