Recruitment Materials
The entrance notice, the website text, the social-media posts, the discharge-paper line and the application form — ready to print, in English and Georgian
Foreword
1. Entrance and Patient-Corner Notice (A3 / A4)
2. Website Page Text
3. Social-Media Posts
4. Discharge-Paper Line
Annex A — Recruitment Checklist for the Facility
Annex B — Application Form
References
Index
Foreword
Recruitment is the facility's job, and it must be open, public and continuous. These materials make it a matter of printing and posting. Each text exists in English and Georgian; a facility elsewhere translates the English and keeps the structure. The tone is deliberately plain: no slogans, no logos of the hospital on the notice itself — the notice is about the patient, not the institution.
1. Entrance and Patient-Corner Notice (A3 / A4)
English
Georgian
2. Website Page Text
Title: Patient Council — join, or tell us how it went
[Facility] hosts an independent Patient Voice Council run with Accréditation Sans Frontières. Six patients and family members meet once a month, with one or two of our staff, to review everything patients have told us and to decide what should change. An independent secretariat — not the hospital — collects the feedback, writes the report, and answers every patient in writing.
Join the council: if you have been a patient here, or cared for one, apply with the form below. Membership is voluntary and unpaid; it takes ninety minutes a month; members may leave at any time. Members sign a short confidentiality agreement so that everyone can speak freely.
Give feedback without joining: scan the QR code, call the hotline [number, hours], or use the form at [link]. You may remain anonymous. You will receive a case number, an acknowledgement within two working days, and a written answer within five working days of the next council meeting.
The council's records are published here: [link]. The ASF Patient Charter — your seven rights — is here: [link].
3. Social-Media Posts
Launch post
Quarterly reminder
After each meeting
4. Discharge-Paper Line
Annex A — Recruitment Checklist for the Facility
☐ Notice printed A3 for the entrance, A4 for reception and the patient corner
☐ Website page live, linked from the footer of every page
☐ Launch post published; quarterly reminder scheduled
☐ Discharge-paper line added to the template
☐ Paper application forms and the locked box in the patient corner
☐ Reception briefed: "Ask for the Patient Council form"
☐ Applications forwarded to the secretariat within two working days
Annex B — Application Form
Patient Voice Council — application
Full name: __________________________________________________
Phone: __________________________________________________
Email: __________________________________________________
I am a (patient / family member / carer) of [facility]: __________________________________________________
Department or service, and approximate date: __________________________________________________
Why I want to join (one sentence): __________________________________________________
Best time for a monthly 90-minute meeting (evening / afternoon / weekend): __________________________________________________
☐ I understand membership is voluntary and unpaid
☐ I am 18 or over
☐ I am not an employee or supplier of the facility
☐ I agree that the secretariat may contact me about this application (data held under the ASF Data Protection Policy)
Signature and date: __________________________________________________
Return to reception, post in the Patient Voice box, or scan the QR code to apply online.
References
- Accréditation Sans Frontières. Patient Voice Council — Terms of Reference and Method Guide, ASF-PV-TOR-001-v1. Paris: ASF; 2026.
- Accréditation Sans Frontières. Facility Participation Agreement, ASF-PV-FACILITY-001-v1. Paris: ASF; 2026.
Index
Application form, Annex B
Checklist, Annex A
Discharge line, 4
Notice, entrance, 1
Social media, 3
Website text, 2
| Document Title | Patient Voice — Recruitment Materials |
| Document Reference | ASF-PV-RECRUIT-001-v1 |
| Version / Edition | Version 1 |
| Status | Published |
| Date of Publication | 13 September 2026 |
| Place of Publication | Paris, France |
| Issuing Authority | ASF International Standards Council, Accréditation Sans Frontières |
| Language of Origin | English |
| Effective Date | 13 September 2026 |
| Next Scheduled Review | 13 September 2028 |
| Supersedes | None — first edition |
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