Standards › Standard 2C › Plans and templates
Plan / template · ENV-PLN-003 · Version 1.1 · Approved by the ASF Expert Committee
Supports: 2C.5
At a glance
- List the reduction steps, owners, dates and expected savings.
- Record the renewable option assessment each year.
- Review the plan quarterly.
- Stop and get help straight away if: the plan has no owner or no step in the last quarter.
1. Purpose
To set and track the concrete steps to reduce energy use and fossil fuel reliance safely [E-006, EC].
2. Scope
| Applies to | Energy lead, facilities manager, chief executive |
| Locations | The whole facility |
| When | Reviewed quarterly; renewable assessment yearly |
| Does not apply to | Safety-critical systems, which are not reduced (ENV-SOP-006) |
3. Definitions
| Term | Meaning |
|---|---|
| Feasibility | Whether an option is technically, financially and safely workable in this facility |
4. Background
A written plan with owners makes the energy steps happen. The renewable assessment shows the facility has looked at alternatives.
5. Responsibilities
| Role | Responsibility | Competence |
|---|---|---|
| Energy lead | Keeps the plan and reports progress | Energy management (EC) |
| Chief executive | Approves investments | Executive |
6. Materials and equipment
| Item | Requirement | Condition |
|---|---|---|
| Plan table | Current | Reviewed quarterly |
7. Safety
- No step may reduce safety-critical services.
8. Before you start
- Review the last quarter energy record.
9. Procedure
Step 1. List the steps.
- List each step: action, owner, due date, expected saving and status.
Key point: Each step needs an owner.
Step 2. Assess renewables.
- Assess each renewable option yearly: feasibility, cost, payback, safety and planning permission.
- Record the decision.
Key point: A recorded decision not to proceed is still evidence.
Step 3. Review quarterly.
- Review each step and its effect each quarter.
- Close steps only when the effect is seen in the meter readings.
Key point: Closure needs evidence from the meters.
10. Decision points
- If a step has no effect after two quarters, replace it.
11. Special situations
| Situation | Action |
|---|---|
| Major works | Include the energy effect in the works plan. |
12. Escalation
- Investment decisions go to the chief executive.
13. Monitoring
| Measure | Target | Frequency | Owner | If not met |
|---|---|---|---|---|
| Plan reviewed each quarter | 100% | Quarterly | Energy lead | Escalate |
| Renewable assessment done each year | Yes | Yearly | Chief executive | Escalate to governing body |
14. Records
| Record | Kept in | Retention |
|---|---|---|
| Plan and assessment records | Governance file | the period set by the facility’s records policy years |
15. Training
- Energy lead is trained in basic energy management (EC).
16. Related documents
| ID | Title | Use |
|---|---|---|
| ENV-SOP-006 | Energy Use Monitoring and Reduction | Procedure |
| ENV-FRM-008 | Monthly Energy Use Record | Data source |
17. Evidence
| Reference | Note |
|---|---|
| E-006 | ASF Policy Framework v1.2. Adapted. |
| E-009 | ASF Expert Committee consensus. Renewable options depend on local conditions. |
18. Change history
| Version | Date | What changed | Approval |
|---|---|---|---|
| 1.0 | the date of approval | First version | Approved by the ASF Expert Committee |
| 1.1 | the date of approval | Internal quality review: corrected cross-references, status wording and document control | Approved by the ASF Expert Committee |
E-learning for this document
References
- Accréditation Sans Frontières (2026). ASF Policy Framework v1.2. (E-006)
- Accréditation Sans Frontières (2026). ASF Expert Committee consensus on Standard 1. (E-009)