Part of the ASF policy framework, aligned with the equivalent PHIG policy. To raise a concern: see the ASF Complaints and Reporting Channel.
ASF accepts funds and gifts only when they advance its mission and leave its science, editorial work and public health advice fully independent. Owner: Ethics Focal Point.
Funding we accept, restrict or refuse
| Category | Rule |
|---|---|
| Governments, UN agencies, EU institutions, foundations, universities, individuals | Accepted after due diligence |
| Pharmaceutical, medical device, supplement, food and fitness companies | Accepted only for unrestricted purposes with no role in design, analysis, content or publication; never for supplement evaluation or editorial work; disclosed publicly |
| Tobacco and nicotine industry, arms manufacturers | Refused, including their foundations and front groups |
| Alcohol and gambling industry | Refused for any health-related activity |
| Any person or entity on a sanctions list (Policy 7) | Refused |
| Anonymous gifts over 1,000 EUR | Refused unless the source is verified by the Ethics and Compliance Officer |
| Gifts with conditions that conflict with our mission or law | Refused |
Due diligence
Before signing any income agreement over 5,000 EUR, the Ethics and Compliance Officer checks: identity and ownership, sanctions lists, adverse media, links to refused industries, and any condition that could compromise independence. The result is recorded; unresolved concerns go to the Chair.
Restricted gifts
Funds restricted to a purpose are recorded separately and spent only on that purpose. If the purpose cannot be met, ASF asks the donor in writing before redirecting the funds.
In-kind gifts
Equipment, services and publications are accepted only if they are useful, legal and carry no hidden obligation. They are recorded at fair value in the asset or gift register.
Personal gifts to staff
- Staff may accept small courtesy items worth up to 50 EUR (pens, a meal during a meeting).
- Anything above 50 EUR, cash in any amount, or any gift from someone seeking a decision from ASF, must be refused or handed to the Ethics and Compliance Officer and recorded in the gift register.
- Gifts to officials to influence a decision are bribery and are prohibited (Policy 5).
Donor privacy and recognition
ASF publishes the names of its institutional funders and the amounts received each year. Individual donors may ask to remain anonymous to the public, but never to ASF’s compliance checks.