Earlier policy library. This page belongs to an earlier library of ASF policies. The current, approved governance set is the ASF Standards Package 2026 (GOV, OPS, QMS and EV documents). Where this page and the 2026 package differ, the 2026 package applies.
ASF Institutional Policy Manual · Aligned with PHIG, September 2026
Part of the ASF policy framework, aligned with the equivalent PHIG policy. To raise a concern: see the ASF Complaints and Reporting Channel.
Everything ASF buys with donor funds is recorded, protected, used for its purpose and disposed of as the donor requires. Owner: Board Treasurer.
- Register: every item over 500 EUR, and all laptops and phones whatever their value, is tagged and recorded with description, serial number, cost, date, funding source, location and custodian.
- Physical check: once a year, reconciled to the register and the accounts.
- Use: donor-funded assets are used for the funded project first; other use needs the donor’s agreement where required.
- Loss or theft: reported within 24 hours and handled under Policy 14; police report where applicable.
- Insurance: high-value equipment is insured where cost-effective.
- Disposal: at project end, assets are transferred, sold at fair value or retained only as the grant agreement allows; proceeds are credited as the donor requires. Disposal is approved in writing by the the Board Chair and recorded.