Earlier policy library. This page belongs to an earlier library of ASF policies. The current, approved governance set is the ASF Standards Package 2026 (GOV, OPS, QMS and EV documents). Where this page and the 2026 package differ, the 2026 package applies.
ASF Institutional Policy Manual · Aligned with PHIG, September 2026
Part of the ASF policy framework, aligned with the equivalent PHIG policy. To raise a concern: see the ASF Complaints and Reporting Channel.
Everyone who works for ASF without an employment contract follows the same conduct, safeguarding and confidentiality rules as staff. Owner: Operations Liaison.
| Category | Engagement | Key rules |
|---|---|---|
| Consultants | Written contract with terms of reference, deliverables and fee (Policy 21) | Sanctions screening; conflict declaration; cannot bind ASF (Policy 3); intellectual property to ASF unless agreed otherwise (Policy 43) |
| Volunteers | Written volunteer agreement stating role, supervisor and expenses | Induction on Policies 1, 8, 9 and 16; reimbursement of approved expenses only; no work replacing a paid post |
| Interns | Written agreement with learning objectives and supervisor; paid a stipend where the budget allows | Maximum six months; at least 18 years old; safeguarding checks where they meet participants |
All sign the Code of Conduct acknowledgement (Annex A) before starting.