ASF Institutional Policy Manual · Aligned with PHIG, September 2026
Part of the ASF policy framework, aligned with the equivalent PHIG policy. To raise a concern: see the ASF Complaints and Reporting Channel.
Everyone who works for ASF without an employment contract follows the same conduct, safeguarding and confidentiality rules as staff. Owner: Operations Liaison.
| Category | Engagement | Key rules |
|---|---|---|
| Consultants | Written contract with terms of reference, deliverables and fee (Policy 21) | Sanctions screening; conflict declaration; cannot bind ASF (Policy 3); intellectual property to ASF unless agreed otherwise (Policy 43) |
| Volunteers | Written volunteer agreement stating role, supervisor and expenses | Induction on Policies 1, 8, 9 and 16; reimbursement of approved expenses only; no work replacing a paid post |
| Interns | Written agreement with learning objectives and supervisor; paid a stipend where the budget allows | Maximum six months; at least 18 years old; safeguarding checks where they meet participants |
All sign the Code of Conduct acknowledgement (Annex A) before starting.