ASF Institutional Policy Manual · Aligned with PHIG, September 2026
Part of the ASF policy framework, aligned with the equivalent PHIG policy. To raise a concern: see the ASF Complaints and Reporting Channel.
Every ASF policy has an owner, a version number and a review date, and is approved by the Board before it takes effect. Owner: Ethics Focal Point.
- Drafting: the policy owner drafts or updates, using the standard structure: purpose, scope, policy statements, procedures, roles, related policies, version control.
- Consultation: staff affected are consulted; legal review where a policy has legal consequences.
- Approval: by the Board; minor corrections (names, contacts, references) may be approved by the Operations Liaison and reported to the next Board meeting.
- Communication: published internally and, where relevant, on publichealth.ge; staff sign acknowledgement of key policies.
- Training: mandatory training on Policies 1, 5, 8, 9, 13 and 16 on induction and every year.
- Review: every policy is reviewed at least every year, or sooner after a change in law, a donor requirement or a serious incident.
- Language: policies are issued in English and French; if the versions differ, the English version prevails for donor purposes.